Six Guiding Questions to Organize Email

 

Subject: 

What will give the reader a reason to open this message?

 

Opener:

·        Background – What does the reader know already that has triggered this message?

·        Main Point – What is the single, most important point of this message?

 

Details

·        Space – Can you skip lines and indent to make information easy to read?

·        Lists/Bullets – Can you present each point separately?  Would subheads help to organize a message with more than one topic?

·        Short paragraphs – Does reader need an explanation?

 

Closer

·        Action – What happens next?  When?

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